Grades and Transcripts

Grades and Transcripts

Last updated: October 31st, 2022 at 12:12 pm

MAPP

The final course grade for a student is determined by the percentages and designation indicated below. Several methods of evaluation may be used to make this assessment, including but not limited to, written examinations, team-based activities, direct observation of students, written reports, oral presentations, and evaluations of professional conduct. Students should see the MAPP course syllabus for detailed information about grading. Student achievement of competencies results in either a Pass (P) or Fail (F) final grade.

a. Each student earning the following percentage scores on the overall course grade will receive the indicated designation, at minimum:

i. 70% – 100+%: Pass (P)
ii. Less than 70%: Fail (F)

Pre-Clerkship

The final course grade for a student is determined by the percentages  and designation indicated below. Several methods of evaluation may be used to make this assessment, including but not limited to, written examinations, team-based activities, direct observation of students, written reports, oral presentations, Observed Structured Clinical Examination (OSCE) and evaluations of professional conduct. Students should see the course syllabus for detailed information about grading for an individual course. Student achievement
of competencies results in either an Honors (H), High Pass (HP), Pass (P) or Fail (F) final grade.

a. Each student earning the following percentage scores on the overall course grade will receive the indicated designation, at minimum:

i. 90% – 100%: Honors (H)
ii. 80% – 89.9%: High Pass (HP)
iii. 70% – 79.9%: Pass (P)
iv. Less than 70%: Fail (F)

Clerkship

Student achievement of competencies is stratified, based on clinical performance and NBME Subject Examination performance, resulting in a final grade of Honors, High Pass, Pass, and Fail.

a. Honors (H): The student has performed consistently in a manner judged as truly outstanding. The performance is worthy as a model.

b. High Pass (HP): The student has performed consistently in a manner judged to be clearly above average competency. The performance may occasionally be exemplary but not consistently so.

c. Pass (P): The student has performed consistently in a manner judged to be at or above the minimum level of competency. The performance may occasionally be superior, but not consistently so. No significant portion of the performance has been below the minimum level of competency.

d. Fail (F): The student has performed in a manner judged as marginal in relation to the minimal level of competency. In some respects, performance may have been above the minimum level, but in other aspects, or at other times, performance has been below the minimum level. The student has not demonstrated adequate mastery of the pertinent competency. Remediation or repetition of coursework is required.

In Process (IP) and Fail Grades in Permanent Student Records

a. In Process (IP):

i. This temporary grade is used for students who have not completed all required components of a
course or clerkship but can do so before a completion date established by the University.
ii. In Process (IP) grades change to Fail (F) grades if the remediation is not completed in a satisfactory
manner within the time limits prescribed by SPC.

a. Fail (F):

i. Students who receive a Failing (F) grade in a medical school course, clerkship, or rotation will be
referred to the Student Progress Committee (SPC) for review of the student’s overall academic
progress.
ii. All Fail (F) final grades will be listed on the student’s permanent transcript. The transcript will reflect
both the initial grade of Fail (F) and the final remediated grade earned in the course or clerkship.
iii. Failure to complete the plan for remediation (i.e., work not completed or performed at an unsatisfactory level) will be reported to the SPC for action, which can include requiring the student to repeat the course/clerkship, repeat the semester or year, be placed on probation, suspension, or dismissal from WAUSM.

WITHDRAWALS

a. A withdrawal occurs when a student’s enrollment is discontinued with no intention of returning to the program. Withdrawals can be either student-initiated or administratively determined.

b. Students are subject to a withdrawal based on the following:

i. A student electing to withdraw, prior to the first exam, will receive a grade of a “W” on their transcript.
ii. A student electing to withdraw after taking one or more examinations will receive a grade of a withdrawal passing (WP) or withdrawal fail (WF) based on their performance on the examination(s) taken on their transcript.
iii. A student that is administratively withdrawn will receive a grade of withdrawal administrative (WA) on
their transcript.

c. Please see the “Withdrawal Policy” and “Withdrawal Procedure” for more information.

Student Withdrawal Policy

A withdrawal occurs when a student’s enrollment is discontinued with no intention of returning to the program. Withdrawals can be either student-initiated or administratively determined. Students should be aware that a withdrawal decision or determination is final. Please see the “Grades and Transcripts” policy, section V, for transcript designations in the case of a withdrawal.

a. A withdrawal occurs when a student’s enrollment is discontinued with no intention of returning to the program.

b. The Student Progress Committee (SPC), under certain circumstances, may recommend that a student be administratively withdrawn from the program.

c. An administrative withdrawal may be recorded if a student takes an unauthorized leave or does not return from an approved leave of absence.

d. An administrative withdrawal (WA) may also be recorded in cases where a student does not provide missing documentation by the established deadline of being admitted, including but not limited to,
official transcripts and test scores.

e. Students are subject to administrative withdrawal (WA) if they;

i. do not return to campus after the start of the semester during the designated check-in period
ii. are absent for more than five (5) consecutive days within one semester with no communication or notice to the University
iii. fail to submit withdrawal paperwork within five (5) academic days of OSA request
iv. fail to report to a clinical rotation on the first day of the rotation
v. do not return from an approved leave of absence by the established date or take an unauthorized leave
vi. do not sit for the USMLE Step 1, Step 2 CK, or OET Medicine exams by the deadline provided by WAUSM
vii. do not provide missing documentation, including but not limited to official transcripts, test scores, immunization records, etc.
viii. Please refer to the “Grades and Transcripts Policy” for transcript notations in the event of a withdrawal.

2021-2022

ACADEMIC CATALOG

The academic catalog describes the educational program and activities available at WAUSM. WAUSM’s curriculum is designed to build a solid foundation and positions students for success.

2021-2022

STUDENT HANDBOOK

The information contained in the student handbook serves as a guide for students throughout their academic, clinical,  and extracurricular life as members of the WAUSM community.

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