Careers @ WAUSM

Western Atlantic University School of Medicine (WAUSM) seeks a highly organized, data driven and proactive Operations Manager, Enrollment Management to oversee the daily execution and operational discipline of the Enrollment Management team.

This role serves as the operational leader for the enrollment team, ensuring that Senior Enrollment Managers (SEMs), Enrollment Support Specialists (ESSs), and admissions staff are operating efficiently, meeting productivity expectations, and progressing prospective students through the admissions funnel in a timely and organized manner.

The Operations Manager functions as the primary day-to-day manager for the Enrollment Management unit, providing leadership, accountability, and operational structure while partnering closely with the Vice President of Development & Enrollment Management on strategy and performance improvement. This role ensures that the daily enrollment operation runs smoothly and productively.

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to building a fresh, new, dynamic, and innovative medical education program. Our students study medicine in a highly integrated, systems-based, curriculum that incorporates active learning strategies into large and small group settings. We seek outstanding, team-oriented colleagues who share our excitement in our dynamic and innovative educational program.

Location: Bloomfield, NJ

Duties and Responsibilities:

• The Operations Manager, Enrollment Management will serve as the primary operational manager responsible for maintaining visibility into day-to-day team activity and performance as directed by the Vice President – Development and Enrollment Management.
• KPI Monitoring & Team Productivity:

– Track team performance against established KPIs
– Monitor key admissions funnel metrics such as lead responsiveness, application progression, interview scheduling, and enrollment conversion
– Ensure SEMs maintain consistent outreach and engagement with prospective students
– Review CRM activity and outreach cadence
– Identify productivity gaps or pipeline concerns early
– Provide regular performance summaries to the Vice President

• Operational Leadership of the Enrollment Team

– Monitor daily team activity, availability, and travel schedules
– Maintain visibility into staff workload, priorities, and pipeline activity
– Ensure the team is operating efficiently and collaboratively
– Maintain consistent operational structure within the team

• Funnel Oversight & Performance Reporting

– Lead regular funnel review meetings with SEMs
– Monitor applicant movement across admissions stages
– Identify bottlenecks within the admissions process
– Coordinate follow-up strategies for stalled applicants
– Lead onboarding progress review with ESS’s for admitted students
– Prepare weekly operational updates and insights for the Vice President

• Team Accountability & Coaching

– Conduct regular check-ins with SEMs and ESS team members
– Support staff in managing workloads and priorities
– Reinforce professional expectations and team accountability
– Escalate personnel concerns or performance issues to the Vice President when appropriate
– Provide input for performance reviews and professional development

• Meeting Leadership & Internal Communication

– Manage agendas and follow-up for weekly Enrollment Management meetings
– Coordinate operational updates across the team
– Maintain organization of internal documentation and team resources
– Support communication between Enrollment, Admissions, and other university teams

• Process Improvement & Operational Development

– Identify workflow inefficiencies and recommend improvements
– Assist in the development and refinement of Standard Operating Procedures (SOPs)
– Help implement process improvements within the admissions workflow
– Collaborate with CRM and data teams to ensure operational visibility
– Support documentation of best practices for the Enrollment Management team

Education, Experience and Attributes:

• Bachelor’s degree required
• Experience in admissions
• Demonstrated management or supervisory experience required, experience in enrollment management preferred
• Strong organizational and project management skills
• Excellent written and verbal communication skills
• Experience working with CRM platforms (Slate, Salesforce, or similar)
• Ability to manage multiple workflows and coordinate team accountability
• Experience working in higher education admissions or enrollment management, required; experience in a for-profit medical school preferred
• Ability to keep current on industry best practices
• Collaborative in nature and enjoys growing in a team environment

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

Western Atlantic University School of Medicine (WAUSM) invites applications for full-time faculty members in the Anatomical Sciences within the pre-clerkship phase (year 1 and 2) of the medical curriculum. This position is designed for an educator-scholar that is passionate about teaching anatomy that is highly focused on clinical correlates and at the level of detail required for future physicians. This may include teaching topics across gross anatomy, histology, embryology and neuroscience, as necessary. WAUSM does not currently include dissection in its curriculum; instead, faculty employ integrated, active teaching methods that connect structure with function and disease.

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to a fresh, new, dynamic, and innovative medical education program. Our students study medicine in a highly integrated, systems-based curriculum that incorporates active learning strategies into large and small group settings. With a powerful focus on active, case-based learning; robust simulation; and early exposure to clinical patients, WAUSM students have an integrated learning experience with individualized support that prepares them to excel in the clerkship portion of their studies, and beyond. We seek outstanding, team-oriented teachers who share our excitement in ourdynamic and innovative educational program. The pre-clerkship foundational sciences program is built around a 5-semester (15 weeks per term) model of instruction with basic science concepts and competencies related to patient centered care integrated and woven throughout. The current campusincludes multi-functional academic learning spaces, student study, tutoring and leisure space, faculty offices and collaboration areas, simulation and clinical exam rooms and outdoor spaces.

WAUSM operates on three terms per year with a new class of students matriculating each term. Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus onteaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas.

Positions are located in Freeport, Grand Bahama Island. Come join us and enjoy a warm, collegial campus environment and an island lifestyle with potentially tax-free living!

Duties and Responsibilities:

Teaching and Curriculum Development

• Actively teach, advise, mentor, and evaluate students in a manner that exemplifies excellence and care.
• Prepare teaching materials including presentations, pre-reading assignments, practice questions, quizzes, active learning activities, or other, as required.
• Assist in the creation and review of formative and summative assessments to evaluatestudent progress and performance and facilitate summative quiz sessions as required.
• Revise teaching materials and techniques to stay current and innovative, aligning with the continuous improvement of the curriculum and supporting positive student outcomes.
• Ensure that all teaching materials, communications, posts, assessment materials and any other materials delivered to students are updated, current and polished.
• Support students through the Center for Academic Success and collaborate in their initiatives as required.

Academic Service and Collaboration

• Participate in and support standing committees, task forces, accreditation efforts, academic and operational plans and initiatives as appointed or elected and/or determined by the Assistant Dean and Chair.
• Contribute to the admissions process by serving as a faculty interviewer for prospective WAUSM applicants.
• Collaborate with interdisciplinary faculty to ensure curricular coherence and integration.
• Engage in institutional initiatives related to research, education, and community health.
• Other duties as assigned by the Assistant Dean and Chair or Dean.

Education, Experience and Attributes:

• Earned doctoral degree (PhD, MD or MD/PhD, or equivalent degree) from an accredited institution of higher education.
• Previous experience in medical education, demonstrated teaching experience and skill in presenting to students and colleagues, and preparing students for Step 1 is desired.
• Experience with NBME / USMLE environments preferred.
• Evidence of scholarly work and eagerness to collaborate and contribute to research and scholarly work.
• Evidence of committee work and participation in other initiatives.
• Experience with curriculum development and continuous improvement desired.
• Experience with assessment programs and the ability to provide input for successful programmaticchanges based upon assessment results and adult student learning.
• Solid technological skills and experience with virtual learning platforms (Canvas), computer-assisted delivery of didactic and active learning content, video-conferencing and other academic / computing platforms (eMedley, SharePoint, Microsoft suite and Teams, etc.).
• Ability and desire to work with others in a collegial and collaborative atmosphere.
• Strong communication skills in English. Ability to communicate effectively and respectfully with faculty, staff, and students.
• Exhibit flexibility, adaptability and be open to and embrace creative, innovative, “break the mold” ideas of others.
• Comfortable living an island lifestyle and embracing that experience.

To apply, please send your cover letter and CV to Dr. Laura Welke, Founding Campus Dean and Professor, Medical Education at: [email protected]

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

Western Atlantic University School of Medicine (WAUSM) currently invites applications for a full-time faculty member in Epidemiology and Biostatistics within the pre-clerkship phase (year 1 and 2) of the medical curriculum. This position is designed for an educator-scholar who is passionate about teaching foundational population health sciences and mentoring medical students in scholarly activity. The successful candidate will play a key role in delivering an integrated curriculum that equips students with essential skills in clinical epidemiology, biostatistics, evidence-based medicine, and critical appraisal of the medical literature. In addition, the faculty member will assist in supporting faculty and student collaboration on research and scholarly development.

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to building a fresh, new, dynamic, and innovative medical education program. Our students study medicine in a highly integrated, systems-based, curriculum that incorporates active learning strategies into large and small group settings. With a powerful focus on active, case-based learning; robust simulation; and early exposure to clinical patients, WAUSM students have an integrated learning experience with individualized support that prepares them to excel in theclerkship portion of their studies, and beyond. We seek outstanding, team-oriented teachers who share our excitement in our dynamic and innovative educational program. The pre-clerkship foundational sciences program is built around a 5-semester (15 weeks per term) model of instruction with basic science concepts and competencies related to patient centered care integrated and woven throughout. The current campus includes multi-functional academic learning spaces, student study, tutoring and leisure space, faculty offices and collaboration areas, simulation and clinical exam rooms and outdoor spaces.

WAUSM operates on three terms per year with a new class of students matriculating each term. Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus onteaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas.

Positions are located in Freeport, Grand Bahama Island. Come join us and enjoy a warm, collegial campus environment and an island lifestyle with potentially tax-free living!

Duties and Responsibilities:

Teaching and Curriculum Development

• Actively teach, advise, mentor, and evaluate students in a manner that exemplifies excellence and care.
• Prepare teaching materials including presentations, pre-reading assignments, practice questions, quizzes, active learning activities, or other, as required.
• Assist in the creation and review of formative and summative assessments to evaluatestudent progress and performance.
• Revise teaching materials and techniques to stay current and innovative, aligning with the continuous improvement of the curriculum and supporting positive student outcomes.
• Ensure that all teaching materials, communications, posts, assessment materials and any other materials delivered to students are updated, current and polished.
• Support students through the Center for Academic Success and collaborate in their initiatives as required.

Mentorship and Scholarly Activity

• Mentor faculty and students in research design, methodology, and statistical analysis.
• Guide students and faculty in conducting literature reviews, critical appraisal, and synthesis of evidence.
• Support faculty and student scholarly projects, including posters, presentations, and manuscripts.
• Provide consultation on study design and data interpretation for student-led and student-faculty collaborative research activities.
• Foster a culture of inquiry and academic scholarship among learners.

Academic Service and Collaboration

• Participate in and support standing committees, task forces, accreditation efforts, academic and operational plans and initiatives as appointed or elected and/or determined by the Assistant Dean and Chair.
• Collaborate with interdisciplinary faculty to ensure curricular coherence and integration.
• Engage in institutional initiatives related to research, education, and community health.
• Other duties as assigned by the Assistant Dean and Chair or Dean.

Education, Experience and Attributes:

• Earned doctoral degree (PhD, MD or MD/PhD, or equivalent degree) from an accredited institution of higher education.
• Previous experience in medical education, demonstrated teaching experience and skill in presenting to students and colleagues, and preparing students for Step 1 is desired.
• Experience with NBME / USMLE environments preferred.
• Evidence of committee work and participation in other initiatives.
• Experience with curriculum development and continuous improvement desired.
• Experience with assessment programs and the ability to provide input for successful programmatic changes based upon assessment results and adult student learning.
• Solid technological skills and experience with virtual learning platforms (Canvas), computer-assisted delivery of didactic and active learning content, video-conferencing and other academic / computing platforms (eMedley, SharePoint, Microsoft suite and Teams, etc.).
• Ability and desire to work with others in a collegial and collaborative atmosphere.
• Strong communication skills in English. Ability to communicate effectively and respectfully with faculty, staff, and students.
• Exhibit flexibility, adaptability and be open to and embrace creative, innovative, “break the mold” ideas of others.
• Comfortable living an island lifestyle and embracing that experience.

To apply, please send your cover letter and CV to Dr. Laura Welke, Founding Campus Dean and Professor, Medical Education at: [email protected]

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.