Careers @ WAUSM

Overview:

The Coordinator, Admissions and Marketing plays a vital administrative and operational role in supporting the Enrollment Management and Marketing teams at Western Atlantic University School of Medicine (WAUSM).

This individual will work in a fast-paced, high-growth environment and must be a self-starter, highly detail-oriented, an exceptionally fast learner, and proficient in Microsoft Office Suite (especially PowerPoint). The Coordinator will collaborate closely with the Admissions Operations Manager and serve as a central hub for communication, scheduling, document preparation, and cross-unit coordination.

This is an in person position located in Bloomfield, NJ. Candidates must be available during standard WAUSM business hours and, with advance notice, occasional evenings and weekends for special events.

Travel: Minimal Travel Required.

Location: Bloomfield, New Jersey

Responsibilities: 

• Administrative & Operational Support:
• Provide comprehensive administrative support to the VP of Development & Enrollment Management, including drafting correspondence, preparing presentations, managing calendars, and coordinating meetings.
• Create, maintain, and distribute meeting agendas, meeting minutes, and follow-up action lists for the Enrollment Management and Marketing teams.
• Assist the Admissions Operations Manager with unit workflow, documentation, and tracking of assignments and processes.
• Maintain organized digital files, shared folders, and internal team systems (e.g., SharePoint).
• Marketing & Communications Coordination:
• Assist in the production and formatting of marketing materials, presentations, and reports—particularly PowerPoints for recruitment events, partner meetings, and executive briefings.
• Support organization and execution of recruitment and marketing events (virtual and in-person), including advisor trips, accepted student visits, fairs, and conferences.
• Serve as a liaison between Enrollment Management and Marketing to ensure deadlines and deliverables are met.
• Enrollment Management & Admissions Support:
• Monitor and manage the group e-mail inboxes. Serve as a first-line contact for prospective students and families, answering inquiries or routing them to the appropriate team members.
• Manage the flow of information in the CRM (Slate/Salesforce): updating applicant records, importing/exporting data, and maintaining data accuracy.
• Assist with onboarding and matriculation processes, including document collection and communication with incoming students.
• Support transcript evaluation processes and ensure required documents are received and catalogued.
• Monitor recruitment travel logistics: tracking itineraries, registrations, materials ordering, and reimbursement workflows.

Event & Project Support:

• Assist with major recruitment events, both virtual and on-campus: information sessions, accepted student day trips, advisor visits, and special initiatives.
• Provide logistical and administrative support for cross-unit projects and high-priority initiatives led by the VP.

Other Duties:

• Maintain professionalism, discretion, and confidentiality in all communications.
• Perform additional responsibilities as assigned in support of departmental operations and university initiatives.

Education, Experience, and Attributes: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Below are the minimum requirements of the education, experience, knowledge, and skills required to competently perform in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate’s degree required
• Experience in administrative, enrollment, marketing, or higher-education office settings.
• Outstanding written and verbal communication skills.
• High proficiency in Microsoft Office, especially PowerPoint, Word, and Excel.
• Strong organizational skills with exceptional attention to detail.
• Self-starter with the ability to learn quickly, manage competing priorities, and thrive in a fast-paced environment.
• Comfort working with CRMs (Salesforce, Slate, or similar).
• Experience supporting senior leadership.
• Exposure to marketing, communications, or event coordination.
• Familiarity with higher education and medical school recruitment cycles.

Salary commensurate with experience. WAUSM offers a competitive benefits package.

Reporting to the Director, Center for Academic Success (CAS), WAUSM is seeking a Pre-Clerkship Learning Specialist to support medical students in optimizing their learning strategies, study habits, test-taking skills and performance outcomes. As a member dedicated to the CAS, you will collaborate closely with faculty, administrators, and students to help ensure that educational goals are met effectively. This role is pivotal for fostering student success across all four (4) years of medical school and ensuring that students become lifelong learners who are well-prepared for their careers. By providing targeted support and resources to students, you will contribute significantly to the educational mission of WAUSM and the overall quality of medical education.

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to expanding our fresh, new, dynamic, and innovative medical education program. Our students study medicine in a highly integrated, systems-based, hybrid curriculum that incorporates active learning strategies into large and small group settings. With a powerful focus on active, case-based learning; robust simulation; and early exposure to clinical patients, WAUSM students receive an integrated learning experience with individualized support that prepares them to excel in the clerkship portion of their studies, and beyond. We seek outstanding, team-oriented individuals who will share our excitement for furthering this dynamic and innovative educational program. The pre-clerkship foundational sciences program consists of a 5-semester (15 weeks per term) model of instruction with basic science concepts and competencies related to patient centered care integrated and woven throughout. Students then transition to the US to complete the clerkship program consisting of clinical rotations (75 weeks) which provide opportunities to shadow physicians and residents, have direct access to patients, and gain valuable hands-on experience.

WAUSM operates on three terms per year with a new class of students matriculating each term and students advancing to the clerkship program at the same rate. Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus on teaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas. This position is located in Freeport, Grand Bahama Island.

Duties and Responsibilities:  

 Education, Experience and Attributes:

​​Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

Simulation Operations Specialist and Program Coordinator

Reporting to the Director, Simulation Center, the Simulation Operations Specialist and Program Coordinator will help to promote the advancement, quality, and excellence of the five-semester pre-clerkship component of the medical education program at Western Atlantic University School of Medicine (WAUSM).

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to building a fresh, new, dynamic, and innovative medical education program. Our students study medicine in a highly integrated, systems-based, hybrid curriculum that incorporates active learning strategies into large and small group settings. With a powerful focus on active, case-based learning; robust simulation; and early exposure to clinical patients, WAUSM students can expect an integrated learning experience with individualized support that will prepare them to excel in the Clerkship portion of their studies, and beyond. We seek outstanding, team-oriented teachers who will share our excitement in building this dynamic and innovative educational program. The pre-clerkship foundational sciences program is built around a 5-semester (15 weeks per term) model of instruction with basic science concepts and competencies related to patient centered care integrated and woven throughout. The current WAUSM campus includes multi-functional academic learning spaces, student study, tutoring and leisure spaces, faculty offices and collaboration areas, simulation and clinical exam rooms and outdoor spaces.

WAUSM operates on three terms per year with a new class of students matriculating each semester. Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus onteaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas. This position is located in Freeport, Grand Bahama Island.

Duties and Responsibilities:

• Serve as simulator operator by programming, testing, and running scenarios with faculty instructors, assuring that the facility and equipment are set up for teaching sessions and practical exams.
• Plan and prepare moulage of physical findings, lesions and wounds, and mock medications for various simulation cases and exams.
• Acquire, install, and maintain digital audiovisual hardware and software systems (CAE LS®) to schedule and record simulated sessions with subsequent editing and transfer into an archival format for analysis.
• Provide CAE LS support for scheduling small group skills training sessions, scheduling and implementing OSCEs, and developing and implementing grading rubrics and session assignments within the learning platform.
• Provide technical support for computer-based multimedia systems and their components, including operation of digital cameras, video cameras, audio/video mixer, digital/analog converter, monitors, LCD projectors, anesthesia machines and other equipment.
• Support the use of digital media and web stream creation for educational and professional distribution, distribute content and back up data, and provide advanced troubleshooting
• Understand the use and operation of different simulator technologies ranging from anatomic models, heart and lung sound task trainers (MATT® and Harvey®), and screen-based simulations to full body patient simulators (CAE Apollo®).
• Maintain proficiency in existing and emerging technologies, including basic theory, design, and implementation.
• Participate in technical training as necessary; attend conferences to stay current with simulation technology.
• Conduct routine equipment maintenance, inventory updates and equipment purchases.
• Install software and hardware upgrades and maintain functionality of manikin components as directed by manufacturer support.
• Interface with the equipment manufacturers regarding equipment troubleshooting and systems problems; maintain record of repairs and warranty agreement updates.
• Responsible for simulator program marketing and information management, including brochure and website development and maintenance.
• Create innovative ideas, evaluate new equipment, and identify opportunities for technology improvement and integration into healthcare education.
• Train faculty and other Simulation Center staff in the operational aspects of simulation.
• Support faculty development and training for high-fidelity simulation curriculum activities.
• Communicate in a positive, professional manner with medical school faculty, students, and other users of the Simulation Center.
• Assist with other special projects or initiatives as needed, including community and continuing education initiatives and special accreditation tasks.
• Participate in and support standing committees, task forces, academic and operational plans and initiatives as appointed and determined by the Director, Simulation Center, Assistant Dean and Chair or Dean.
• Other duties as assigned by the Director, Simulation Center, Assistant Dean and Chair or Dean.

Education, Experience and Attributes:

• Technical diploma or Associate degree in technology or health-related field is required. Bachelor’s degree preferred.
• Specifically Paramedical Science is desirable with at least 5 years successful work history and a license in good standing or lapsed license with no misconduct or disciplinary actions.
• Two (2) years preferably unit or organizational training experience or adult education activities.
• Knowledge of patient simulation services, technologies and applications.
• Knowledge of computer hardware equipment and software applications relevant to simulator functions.
• Knowledge of audio/video equipment and software for recording, duplication, mixing and editing.
• Proficiency in MS software applications including MS Outlook, Word, Excel and PowerPoint, Internet, and database use.
• Ability to express technical information clearly and simply to non-technical persons.
• Ability to learn new software and hardware quickly and independently.
• Ability to assess, troubleshoot and fix equipment failures in a timely fashion.
• Ability to work well under pressure, set priorities and make critical decisions.
• Ability to maintain confidentiality regarding job assignments and sensitive issues.
• Ability to work with internal and external individuals from different disciplines and different levels of training.
• Solid multi-cultural proficiency, experience with international and diverse populations.
• Willingness to work collaboratively and collegially with a team to build out the elements of a new medical school.
• Strong written and verbal communication skills with a positive mental attitude and communication style.
• Self-motivated with little to no supervision required with the ability to work as a team member.
• Flexibility and adaptability in dynamic environment; able to work evening/weekends as necessary.
• Work requires occasional heavy physical lifting of equipment and management/utilization of advanced medical devices
• Comfortable living a Caribbean, island lifestyle and embracing that experience.

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

Foundational Sciences Faculty

Western Atlantic University School of Medicine (WAUSM) currently invites applications for faculty members to teach in the Foundational Sciences. Disciplines include Behavioral Sciences, Biochemistry, Physiology, Pharmacology, Anatomical Sciences, and Microbiology / Immunology.

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to building a fresh, new, dynamic, and innovative medical education program. Our students will study medicine in a highly integrated, systems-based, hybrid curriculum that incorporates active learning strategies into large and small group settings. With a powerful focus on active, case-based learning; robust simulation; and early exposure to clinical patients, WAUSM students can expect an integrated learning experience with individualized support that will prepare them to excel in the Clerkship portion of their studies, and beyond. We seek outstanding, team-oriented teachers who will share our excitement in building this dynamic and innovative educational program. The pre-clerkship foundational sciences program is built around a 5-semester (15 weeks per term) model of instruction with basic science concepts and competencies related to patient centered care integrated and woven throughout. The current WAUSM campus includes multi-functional academic learning spaces, student study, tutoring and leisure spaces, faculty offices and collaboration areas, simulation and clinical exam rooms and outdoor spaces.

WAUSM operates on three terms per year with a new class of students matriculating each term.Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus onteaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas. The positions are located in Freeport, Grand Bahama Island.

Duties and Responsibilities:

• Actively teach, advise, mentor, and evaluate students in a manner that exemplifies excellence and care.
• Prepare teaching materials including cases, presentations, pre-reading assignments, practice questions, quizzes, workbooks or other as required.
• Facilitate small and large group active learning sessions.
• Assist in the creation and review of formative and summative assessments to evaluate student progress and performance. Proctor examinations as required.
• Revise teaching materials and techniques to stay current and innovative, aligning with the continuous improvement of the curriculum.
• Assist leadership in ensuring that the curriculum is integrated, clinically relevant, delivered in a logical manner and that content is at a depth and breadth suitable for learners who will enter clinical practice.
• Ensure that all teaching materials, communications, posts, assessment materials and any other materials delivered to students are updated, current and polished.
• Support students through active participation in the Center for Academic Success and collaborate with the Department of Medical Education and the Center for Academic Success in their initiatives as required.
• Participate in and support standing committees, task forces, academic and operational plans and initiatives as appointed / elected and/or determined by the Assistant Dean and Chair.
• Other duties as assigned by the Assistant Dean and Chair or Dean.

Education, Experience and Attributes:

• Earned doctoral degree (PhD, MD or MD/PhD, or equivalent degree) from an accredited institution of higher education.
• Willingness to work collaboratively with a team to teach and refine curriculum.
• Commitment to team-based learning with a broad base of knowledge and the ability to facilitate multidisciplinary student learning.
• Evidence of excellence in medical education preferred, with demonstrated teaching/facilitatingexperience and skill in presenting to students and colleagues.
• Evidence of committee work and participation in other initiatives.
• Experience with curriculum development and continuous improvement.
• Experience with assessment programs and the ability to lead successful programmatic changes based upon assessment results and adult student learning.
• Solid technological skills and experience with virtual learning platforms (Canvas), computer-assisted delivery of didactic and active learning content, video-conferencing and other academic / computing platforms (Zoom, Microsoft suite and Teams, etc.).
• Ability and desire to work with others in a collegial and collaborative atmosphere.
• Excellent communication skills in English. Ability to communicate effectively and respectfully with faculty, staff, and students.
• Exhibit flexibility, adaptability and be open to and embrace creative, innovative, “break the mold” ideas of others.
• Comfortable living an island lifestyle and embracing that experience.

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

Western Atlantic University School of Medicine (WAUSM) currently invites applications for a pre-clerkship Clinical Medicine Faculty member, specifically in the area of Family or Internal Medicine.Come join us at our newly constructed pre-clerkship campus in Freeport, Grand Bahama! Enjoy a warm, collegial campus environment and an island lifestyle with potentially tax-free living!

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to building a fresh, new, dynamic, and innovative medical education program. Our students will study medicine in a highly integrated, systems-based, hybrid curriculum that incorporates active learning strategies into large and small group settings. With a powerful focus on active, case-based learning; robust simulation; and early exposure to clinical patients, WAUSM students can expect an integrated learning experience with individualized support that will prepare them to excel in the Clerkship portion of their studies, and beyond. We seek outstanding, team-oriented teachers who will share our excitement in building this dynamic and innovative educational program. The pre-clerkship foundational sciences program is built around a 5-semester (15 weeks per term) model of instruction with basic science concepts and competencies related to patient centered care integrated and woven throughout. The current WAUSM campus includes multi-functional academic learning spaces, student study, tutoring and leisure spaces, faculty offices and collaboration areas, simulation and clinical exam rooms and outdoor spaces.

WAUSM operates on three terms per year with a new class of students matriculating each term.Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus onteaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas. Positions are located in Freeport, Grand Bahama Island.

Duties and Responsibilities:

• Actively teach, advise, mentor, and evaluate students in a manner that exemplifies excellence and care.
• Prepare teaching materials including presentations, pre-reading assignments, practice questions, quizzes, workbooks or other as required.
• Facilitate small group learning including physical examination (PE) skills, simulation case and scenarios, standardized patient interactions and other learning experiences.
• Assist in the creation and review of formative and summative assessments to evaluate student progress and performance. Grade clinical examinations and proctor written examinations as required.
• Revise teaching materials and techniques to stay current and innovative, aligning with the continuous improvement of the curriculum.
• Assist leadership in ensuring that the curriculum is integrated, clinically relevant, delivered in a logical manner and that content is at a depth and breadth suitable for learners who will enter clinical practice.
• Ensure that all teaching materials, communications, posts, assessment materials and any other materials delivered to students are updated, current and polished.
• Support students through the Center for Academic Success and collaborate in their initiatives as required.
• Preceptorship of students in local clinics as necessary.
• Participate in and support standing committees, task forces, academic and operational plans and initiatives as appointed / elected and/or determined by the Assistant Dean and Chair.
• Other duties as assigned by the Assistant Dean and Chair or Dean.

Education, Experience and Attributes:

• Earned MD, MBBS, DO degree or other equivalent medical qualification from an accredited institution of higher education.
• Current medical licensure, residency trained and Board Eligible/Board Certified.
• Significant medical practice experience within a specialty
• Academic appointment within an accredited U.S. medical school and/or experience teaching medical students or residents preferred
• Experience with NBME / USMLE environments preferred.
• Experience in medical education required, with demonstrated teaching experience and skill in presenting to students and colleagues.
• Familiarity with simulation technology: Laerdal, Harvey, Vimedix Ultrasound, preferred.
• Evidence of committee work and participation in other initiatives.
• Experience with curriculum development and continuous improvement desired.
• Experience with assessment programs and the ability to lead successful programmatic changes based upon assessment results and adult student learning.
• Solid technological skills and experience with virtual learning platforms (Canvas), computer-assisted delivery of didactic and active learning content, video-conferencing and other academic / computing platforms (Panopto, Zoom, WebEx, Microsoft suite and Teams, etc.).
• Possibility and opportunities for direct patient care as applicable.
• Ability and desire to work with others in a collegial and collaborative atmosphere.
• Strong communication skills in English. Ability to communicate effectively and respectfully with faculty, staff, and students.
• Exhibit flexibility, adaptability and be open to and embrace creative, innovative, “break the mold” ideas of others.
• Comfortable living an island lifestyle and embracing that experience.

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

To apply, please send CV and supporting materials to Dr. Laura Welke at [email protected]

Overview:

The Enrollment Support Specialist and Student Visit Coordinator is a hybrid administrative role based on the WAUSM campus in Freeport, Grand Bahama, supporting both the enrollment process and on-campus student engagement. Reporting to the Senior Enrollment Manager for day-to-day operations and to the VP of Enrollment Management for HR-related matters, this position is responsible for ensuring prospective and admitted students submit all required documentation in a timely and organized manner.

The ideal candidate will be exceptionally detail-oriented, highly organized, and proactive in follow-up and follow-through. In addition to managing applicants and admitted students through key enrollment milestones, this role is also responsible for planning, coordinating, and executing all on-campus student visit activities.

The specialist/coordinator will serve as a key liaison between departments—such as Student Financial Services, the Registrar, and Student Affairs—as well as support outreach efforts with undergraduate partner institutions by managing contact data and onboarding materials. This is a highly collaborative role that requires excellent communication skills and a warm, service-oriented approach.

 This is an ‘on campus’ position and individuals in this position are expected to be flexible to schedule working time around students’ needs. Responsibilities:

 Education, Experience, and Attributes:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Below are the minimum requirements of the education, experience, knowledge, and skills required to competently perform in this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary commensurate with experience.

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion, and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.