Careers @ WAUSM

Reporting to the Director, Center for Academic Success (CAS), WAUSM is seeking a Pre-Clerkship Learning Specialist to support medical students in optimizing their learning strategies, study habits, test-taking skills and performance outcomes. As a member dedicated to the CAS, you will collaborate closely with faculty, administrators, and students to help ensure that educational goals are met effectively. This role is pivotal for fostering student success across all four (4) years of medical school and ensuring that students become lifelong learners who are well-prepared for their careers. By providing targeted support and resources to students, you will contribute significantly to the educational mission of WAUSM and the overall quality of medical education.

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to expanding our fresh, new, dynamic, and innovative medical education program. Our students study medicine in a highly integrated, systems-based, hybrid curriculum that incorporates active learning strategies into large and small group settings. With a powerful focus on active, case-based learning; robust simulation; and early exposure to clinical patients, WAUSM students receive an integrated learning experience with individualized support that prepares them to excel in the clerkship portion of their studies, and beyond. We seek outstanding, team-oriented individuals who will share our excitement for furthering this dynamic and innovative educational program. The pre-clerkship foundational sciences program consists of a 5-semester (15 weeks per term) model of instruction with basic science concepts and competencies related to patient centered care integrated and woven throughout. Students then transition to the US to complete the clerkship program consisting of clinical rotations (75 weeks) which provide opportunities to shadow physicians and residents, have direct access to patients, and gain valuable hands-on experience.

WAUSM operates on three terms per year with a new class of students matriculating each term and students advancing to the clerkship program at the same rate. Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus on teaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas. This position is located in Freeport, Grand Bahama Island.

Duties and Responsibilities:  

 Education, Experience and Attributes:

​​Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

Reporting directly to the Director of Administration, we welcome applications for our Administrative Assistant position. This individual will organize, manage, and perform a wide range of administrative and operational duties for the Director of Administration including acting as an advisor to and a liaison between the Director of Administration, Executive Dean, other deans, faculty, students, accreditors, physicians, hospitals/clinical partners, and other external constituents. The position will have regular exposure to confidential material, internal and external contacts and requires a great deal of professionalism, discretion, and poise.

WAUSM has three terms per year (January, May, and September) with a cohort of students matriculating each term. Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus on teaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas.

This is a remote position, though travel to Freeport, Grand Bahama, as well as to our affiliate clinical sites is anticipated.

Pay basis for this position is salary.

Duties and Responsibilities:

• Serve as the primary point of contact for the unit, providing courteous and efficient assistance to

faculty, students, staff, and visitors.

• Provide administrative and clerical support to the Director of Administration.
• Manage calendars and contact databases to schedule meetings.
• Make travel arrangements (airline, rental car, hotel, etc.); assist with preparing reimbursement requests.

• Order office supplies/equipment, prepare facilities and catering.
• Organize and attend meetings which may include unit meetings, committee meetings, or other meetings, as necessary.

• Provide administrative support for WAUSM standing committees, administrative groups, task forces, and other leadership groups.

• Prepare and distribute meeting agendas; take and post meeting minutes accordingly.
• Assist with onboarding process, collection of onboarding materials, and follow up with new colleagues as needed.

• Prepare high level documentation and advanced correspondence for presentation to other executives and/or community members.

• Handle a wide variety of complex situations and time conflicts involving the administrative and academic functions of the office and is responsible for managing confidential and time sensitive material on a regular basis.

• Draft, edit, and proofread correspondence, reports, and other documents.
• Maintain accurate records and files; develop and maintain filing systems to include electronic and hard copy where necessary and ensures filings are in proper format and filed in a timely manner; supplies information upon request.

• Support and assist other units and colleagues as needed for special projects and/or events.
• Under the Director of Administration’s supervision, assist with drafting committee appointment letters as well as faculty appointments.

• Assist in preparing the budget and tracking expenses for the unit.
• Assist with the upkeeping of contracts/agreements spreadsheet and storing of active agreements.• Provide support by updating the policy master spreadsheet and identifying policies and procedures that are up for renewal/review monthly.

• Complete other duties as assigned by the Director of Administration and the Executive Dean.

Education, Experience and Attributes:

• Bachelor’s degree in a relevant field desired, but a combination of education and experience (5+ years administrative / clerical experience) in a fast-paced environment will be considered.

• Prior experience supporting a team in an educational environment desired.
• Advanced competence in Microsoft Office Suite and other computing platforms as applicable.
• Excellent organizational and written and oral communication skills in English.
• Ability to prioritize tasks, work independently and as a team member and maintain composure in a fast-paced environment.

• Demonstrate exceptional attention to detail and an ability to use good judgment and discretion daily as well as when presented with confidential information.

• Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyses information skillfully.

• Project Management: Ability to develop and coordinate project plans.
• Communication: Communicates clearly and informatively in positive or negative situations and varies writing style to meet needs.

• Quality Management: Demonstrates accuracy and thoroughness.
• Ethics: Works with integrity and ethically. Salary commensurate with experience.

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team.

We strive to build a community that represents the students we serve and exhibits a variety of skills,cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

To apply, please send CV/ Resume and supporting materials to Yaremis Vega at [email protected].

Western Atlantic University School of Medicine (WAUSM) currently invites applications for a pre-clerkship Clinical Medicine Faculty member, specifically in the area of Family or Internal Medicine.Come join us at our newly constructed pre-clerkship campus in Freeport, Grand Bahama! Enjoy a warm, collegial campus environment and an island lifestyle with potentially tax-free living!

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to building a fresh, new, dynamic, and innovative medical education program. Our students will study medicine in a highly integrated, systems-based, hybrid curriculum that incorporates active learning strategies into large and small group settings. With a powerful focus on active, case-based learning; robust simulation; and early exposure to clinical patients, WAUSM students can expect an integrated learning experience with individualized support that will prepare them to excel in the Clerkship portion of their studies, and beyond. We seek outstanding, team-oriented teachers who will share our excitement in building this dynamic and innovative educational program. The pre-clerkship foundational sciences program is built around a 5-semester (15 weeks per term) model of instruction with basic science concepts and competencies related to patient centered care integrated and woven throughout. The current WAUSM campus includes multi-functional academic learning spaces, student study, tutoring and leisure spaces, faculty offices and collaboration areas, simulation and clinical exam rooms and outdoor spaces.

WAUSM operates on three terms per year with a new class of students matriculating each term.Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus onteaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas. Positions are located in Freeport, Grand Bahama Island.

Duties and Responsibilities:

• Actively teach, advise, mentor, and evaluate students in a manner that exemplifies excellence and care.
• Prepare teaching materials including presentations, pre-reading assignments, practice questions, quizzes, workbooks or other as required.
• Facilitate small group learning including physical examination (PE) skills, simulation case and scenarios, standardized patient interactions and other learning experiences.
• Assist in the creation and review of formative and summative assessments to evaluate student progress and performance. Grade clinical examinations and proctor written examinations as required.
• Revise teaching materials and techniques to stay current and innovative, aligning with the continuous improvement of the curriculum.
• Assist leadership in ensuring that the curriculum is integrated, clinically relevant, delivered in a logical manner and that content is at a depth and breadth suitable for learners who will enter clinical practice.
• Ensure that all teaching materials, communications, posts, assessment materials and any other materials delivered to students are updated, current and polished.
• Support students through the Center for Academic Success and collaborate in their initiatives as required.
• Preceptorship of students in local clinics as necessary.
• Participate in and support standing committees, task forces, academic and operational plans and initiatives as appointed / elected and/or determined by the Assistant Dean and Chair.
• Other duties as assigned by the Assistant Dean and Chair or Dean.

Education, Experience and Attributes:

• Earned MD, MBBS, DO degree or other equivalent medical qualification from an accredited institution of higher education.
• Current medical licensure, residency trained and Board Eligible/Board Certified.
• Significant medical practice experience within a specialty
• Academic appointment within an accredited U.S. medical school and/or experience teaching medical students or residents preferred
• Experience with NBME / USMLE environments preferred.
• Experience in medical education required, with demonstrated teaching experience and skill in presenting to students and colleagues.
• Familiarity with simulation technology: Laerdal, Harvey, Vimedix Ultrasound, preferred.
• Evidence of committee work and participation in other initiatives.
• Experience with curriculum development and continuous improvement desired.
• Experience with assessment programs and the ability to lead successful programmatic changes based upon assessment results and adult student learning.
• Solid technological skills and experience with virtual learning platforms (Canvas), computer-assisted delivery of didactic and active learning content, video-conferencing and other academic / computing platforms (Panopto, Zoom, WebEx, Microsoft suite and Teams, etc.).
• Possibility and opportunities for direct patient care as applicable.
• Ability and desire to work with others in a collegial and collaborative atmosphere.
• Strong communication skills in English. Ability to communicate effectively and respectfully with faculty, staff, and students.
• Exhibit flexibility, adaptability and be open to and embrace creative, innovative, “break the mold” ideas of others.
• Comfortable living an island lifestyle and embracing that experience.

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

To apply, please send CV and supporting materials to Dr. Laura Welke at [email protected]

Overview:

The Enrollment Support Specialist and Student Visit Coordinator is a hybrid administrative role based on the WAUSM campus in Freeport, Grand Bahama, supporting both the enrollment process and on-campus student engagement. Reporting to the Senior Enrollment Manager for day-to-day operations and to the VP of Enrollment Management for HR-related matters, this position is responsible for ensuring prospective and admitted students submit all required documentation in a timely and organized manner.

The ideal candidate will be exceptionally detail-oriented, highly organized, and proactive in follow-up and follow-through. In addition to managing applicants and admitted students through key enrollment milestones, this role is also responsible for planning, coordinating, and executing all on-campus student visit activities.

The specialist/coordinator will serve as a key liaison between departments—such as Student Financial Services, the Registrar, and Student Affairs—as well as support outreach efforts with undergraduate partner institutions by managing contact data and onboarding materials. This is a highly collaborative role that requires excellent communication skills and a warm, service-oriented approach.

 This is an ‘on campus’ position and individuals in this position are expected to be flexible to schedule working time around students’ needs. Responsibilities:

 Education, Experience, and Attributes:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Below are the minimum requirements of the education, experience, knowledge, and skills required to competently perform in this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary commensurate with experience.

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion, and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.