Careers @ WAUSM

Overview:

The Associate Director, Systems & Process Optimization will oversee and enhance the operational software ecosystem at Western Atlantic University School of Medicine (WAUSM). This individual will be responsible for managing, optimizing, and integrating key platforms, including the Customer Relationship Management (CRM) system, and Student Information System (SIS), ensuring seamless workflow and operational efficiency across departments.

Key Responsibilities:

• Serve as the primary administrator and strategic lead for WAUSM’s CRM (Slate) and SIS (Campus Cafe) to ensure they function effectively and align with institutional needs.
• Evaluate system performance, identify areas for improvement, and implement process enhancements to streamline operations.
• Collaborate with Admissions, Student Affairs, Academic Affairs, and IT teams to ensure software solutions support institutional goals and user needs.
• Provide training and technical support to staff and faculty on system functionalities and best practices.
• Collaborate with IT to implement or maintain integrations using APIs or third-party tools.
• Design, manage, and optimize system reports, dashboards, and data exports using SQL, query builders, and platform-specific reporting tools.
• Work with vendors and external partners to troubleshoot issues, manage system updates, and implement new features.
• Ensure data integrity, security, and compliance with institutional policies and industry standards.
• Develop reports and analytics to support decision-making and enhance operational efficiency.

Qualifications:

• Bachelor’s degree in Information Systems, Business Administration, or a related field.
• 5+ years of experience in systems management, process optimization, or IT administration within an educational or corporate environment.
• Expertise in CRM and SIS platforms (experience with higher education software is a plus).
• Working knowledge of SQL, database reporting, and query development.
• Awareness of data privacy, role-based access control, and cloud-based infrastructure.
• Strong project management skills with the ability to manage multiple initiatives simultaneously.
• Strong analytical skills with a track record of improving operational workflows.
• Excellent communication and project management skills, with the ability to collaborate across multiple teams.
• Excellent communication, training, and problem-solving skills.
• Ability to work remotely while effectively collaborating with cross-functional teams.
• Ability to travel domestically/internationally as needed (estimated 10-15% travel).

This role reports directly to the Vice President of Development and Enrollment Management and works closely with the Director of IT Services.

Compensation & Employment Details:

Salary commensurate with experience.

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity, equity, and inclusion and encourage applicants from all backgrounds to apply. Employment decisions are based on qualifications, merit, and institutional needs.

Western Atlantic University School of Medicine (WAUSM) currently invites applications for a facultymember in Physiology. Come join us at our pre-clerkship campus in Freeport, Grand Bahama and enjoy a warm, collegial campus environment and an island lifestyle with potentially tax-free living!

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to building a fresh, new, dynamic, and innovative medical education program. Our students study medicine in a highly integrated, systems-based, hybrid curriculum that incorporates active learning strategies into large and small group settings. With a powerful focus on active, case-based learning; robust simulation; and early exposure to clinical patients, WAUSM students have an integrated learning experience with individualized support that prepares them to excel in the clerkship portion of their studies, and beyond. We seek outstanding, team-oriented teachers who share our excitement in our dynamic and innovative educational program. The pre-clerkship foundational sciences program is built around a 5-semester (15 weeks per term) model of instruction with basic science concepts and competencies related to patient centered care integrated and woven throughout. The current campus includes multi-functional academic learning spaces, student study, tutoring and leisure space, faculty offices and collaboration areas, simulation and clinical exam rooms and outdoor spaces.

WAUSM operates on three terms per year with a new class of students matriculating each term. Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus onteaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas.

Duties and Responsibilities:

• Actively teach, advise, mentor, and evaluate students in a manner that exemplifies excellence and care.
• Prepare teaching materials including cases, presentations, pre-reading assignments, practice questions, quizzes, workbooks or other as required.
• Facilitate small and large group active learning sessions.
• Assist in the creation and review of formative and summative assessments to evaluate student progress and performance. Proctor examinations as required.
• Revise teaching materials and techniques to stay current and innovative, aligning with the continuous improvement of the curriculum.
• Assist leadership in ensuring that the curriculum is integrated, clinically relevant, delivered in a logical manner and that content is at a depth and breadth suitable for learners who will enter clinical practice.
• Ensure that all teaching materials, communications, posts, assessment materials and any other materials delivered to students are updated, current and polished.
• Support students through active participation in the Center for Academic Success and collaborate with the Department of Medical Education and the Center for Academic Success in their initiatives as required.
• Participate in and support standing committees, task forces, academic and operational plans and initiatives as appointed / elected and/or determined by the Assistant Dean and Chair.
• Other duties as assigned by the Assistant Dean and Chair or Dean.

Education, Experience and Attributes:

• Earned doctoral degree (PhD, MD or MD/PhD, or equivalent degree) from an accredited institution of higher education.
• Experience in pre-clerkship medical education and motivation in preparing students for Step 1 preferred.
• Willingness to work collaboratively and collegially with a team to teach and refine curriculum.
• Commitment to active learning with a broad base of knowledge and the ability to facilitate multidisciplinary student learning.
• Evidence of excellence in medical education preferred, with demonstrated teaching/facilitatingexperience and skill in presenting to students and colleagues.
• Evidence of committee work and participation in other initiatives.
• Experience with curriculum development and continuous improvement.
• Experience with assessment programs and the ability to lead successful programmatic changes based upon assessment results and adult student learning.
• Solid technological skills and experience with virtual learning platforms (Canvas), computer-assisted delivery of didactic and active learning content, video-conferencing and other academic / computing platforms (Zoom, Microsoft suite and Teams, etc.).
• Excellent communication skills in English. Ability to communicate effectively and respectfully with faculty, staff, and students.
• Exhibit flexibility, adaptability and be open to and embrace creative, innovative, “break the mold” ideas of others.
• Comfortable living an island lifestyle and embracing that experience.

To apply, please send your cover letter and CV to Dr. Laura Welke, Founding Campus Dean and Professor, Medical Education at: [email protected]

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

Western Atlantic University School of Medicine (WAUSM) currently invites applications for a pre-clerkship Clinical Medicine Faculty member, specifically in the area of Family or Internal Medicine.Come join us at our newly constructed pre-clerkship campus in Freeport, Grand Bahama! Enjoy a warm, collegial campus environment and an island lifestyle with potentially tax-free living!

WAUSM provides an exciting opportunity for individuals that wish to join an energetic team of medical educators that are committed to building a fresh, new, dynamic, and innovative medical education program. Our students will study medicine in a highly integrated, systems-based, hybrid curriculum that incorporates active learning strategies into large and small group settings. With a powerful focus on active, case-based learning; robust simulation; and early exposure to clinical patients, WAUSM students can expect an integrated learning experience with individualized support that will prepare them to excel in the Clerkship portion of their studies, and beyond. We seek outstanding, team-oriented teachers who will share our excitement in building this dynamic and innovative educational program. The pre-clerkship foundational sciences program is built around a 5-semester (15 weeks per term) model of instruction with basic science concepts and competencies related to patient centered care integrated and woven throughout. The current WAUSM campus includes multi-functional academic learning spaces, student study, tutoring and leisure spaces, faculty offices and collaboration areas, simulation and clinical exam rooms and outdoor spaces.

WAUSM operates on three terms per year with a new class of students matriculating each term.Therefore, teaching duties and administrative responsibilities continue throughout the year. A focus onteaching, student learning and support is paramount, and we look to individuals who can provide excellence in these areas. Positions are located in Freeport, Grand Bahama Island.

Duties and Responsibilities:

• Actively teach, advise, mentor, and evaluate students in a manner that exemplifies excellence and care.
• Prepare teaching materials including presentations, pre-reading assignments, practice questions, quizzes, workbooks or other as required.
• Facilitate small group learning including physical examination (PE) skills, simulation case and scenarios, standardized patient interactions and other learning experiences.
• Assist in the creation and review of formative and summative assessments to evaluate student progress and performance. Grade clinical examinations and proctor written examinations as required.
• Revise teaching materials and techniques to stay current and innovative, aligning with the continuous improvement of the curriculum.
• Assist leadership in ensuring that the curriculum is integrated, clinically relevant, delivered in a logical manner and that content is at a depth and breadth suitable for learners who will enter clinical practice.
• Ensure that all teaching materials, communications, posts, assessment materials and any other materials delivered to students are updated, current and polished.
• Support students through the Center for Academic Success and collaborate in their initiatives as required.
• Preceptorship of students in local clinics as necessary.
• Participate in and support standing committees, task forces, academic and operational plans and initiatives as appointed / elected and/or determined by the Assistant Dean and Chair.
• Other duties as assigned by the Assistant Dean and Chair or Dean.

Education, Experience and Attributes:

• Earned MD, MBBS, DO degree or other equivalent medical qualification from an accredited institution of higher education.
• Current medical licensure, residency trained and Board Eligible/Board Certified.
• Significant medical practice experience within a specialty
• Academic appointment within an accredited U.S. medical school and/or experience teaching medical students or residents preferred
• Experience with NBME / USMLE environments preferred.
• Experience in medical education required, with demonstrated teaching experience and skill in presenting to students and colleagues.
• Familiarity with simulation technology: Laerdal, Harvey, Vimedix Ultrasound, preferred.
• Evidence of committee work and participation in other initiatives.
• Experience with curriculum development and continuous improvement desired.
• Experience with assessment programs and the ability to lead successful programmatic changes based upon assessment results and adult student learning.
• Solid technological skills and experience with virtual learning platforms (Canvas), computer-assisted delivery of didactic and active learning content, video-conferencing and other academic / computing platforms (Panopto, Zoom, WebEx, Microsoft suite and Teams, etc.).
• Possibility and opportunities for direct patient care as applicable.
• Ability and desire to work with others in a collegial and collaborative atmosphere.
• Strong communication skills in English. Ability to communicate effectively and respectfully with faculty, staff, and students.
• Exhibit flexibility, adaptability and be open to and embrace creative, innovative, “break the mold” ideas of others.
• Comfortable living an island lifestyle and embracing that experience.

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.

To apply, please send CV and supporting materials to Dr. Laura Welke at [email protected]

Location: Remote

Overview:

The Senior Enrollment Manager (SEM) assists in the management of student recruitment and admissions strategies for Western Atlantic University School of Medicine (WAUSM) in an assigned territory by creating and executing a territory management plan. Responsible for identifying and advising prospective students through the application and enrollment processes and identifying and developing relationships with pre-med advisors and partner institutions.

The position is responsible for driving student enrollment growth and developing institutional partnerships through strategic outreach and relationship-building. This includes recruiting prospective students via personalized communications and leading virtual and in-person info sessions for students and pre-med advisors. The role involves identifying and engaging target universities, coordinating regional events, and supporting WAUSM campus visits for both students and advisors. Additionally, the position develops and maintains relationships with key stakeholders at undergraduate institutions, including administrators, pre-health advisors, and international offices, while also managing data, marketing materials, and partnership progress to support long-term enrollment goals.

Travel: 20% Travel annually.

Responsibilities: 

• Student:
• Recruit students to apply and enroll via phone calls, emails, texts, according to Slate work queues
• Prospect designated region and identify university targets, events, initiatives to promote enrollment growth
• Lead info sessions, either in person and virtually, specific to undergraduate schools’ pre-med clubs
• Lead WAUSM Webinar virtual info sessions per year
• Plan, coordinate and attend 1-2 regional industry events per year
• Attend and lead accepted student visits to campus in Freeport (2 per year)
• Advisors:
• Initiate and develop relationships with pre-med advisors via initial prospecting and outreach through online research, as well as campus visits and conferences.
• Prospect designated region and identify university targets, events, initiatives to promote enrollment growth and introduce partnership opportunities.
• Schedule and lead advisor facing virtual meetings/info sessions to promote school (1 per month)
• Attend regional health professions events to network and promote school (1 per year)
• Attend and assist Advisor Visits to Campus (2 per year)

Undergraduate Partners:

• In conjunction with WAUSM leadership, prospect designated region and identify university targets, events, initiatives to promote enrollment growth and introduce partnership opportunities.
• Schedule and lead advisor facing virtual meetings/info sessions to promote school (1 per month)
• Attend regional health professions events to network and promote school (1 per year)
• Attend and assist Advisor Visits to Campus (2 per year)
• Establish and maintain relationships with key contacts at target schools, including academic advisors, pre-health program coordinators, and international student offices
• Establish and maintain relationships with Pre Med Students

Other:

• Accurately forecasts and tracks individual recruitment goals and reports progress to management on a regular basis
• Collaborates with Marketing and Communications to effectively promote events
• Continuously enhances product knowledge to effectively advise students; travels domestically and internationally as assigned to maintain and continuously improve understanding of the WAUSM curriculum, campus facilities, student housing, and clerkship experience
• Stays abreast of territory trends, market and demands to forecast recruitment strategies
• Uses the CRM to track activities, enter notes and plan events
• Conducts self with WAUSM’s Mission and Core Values guiding all activities and interactions
• Completes other duties as assigned by the management team

Education, Experience, and Attributes: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Below are the minimum requirements of the education, experience, knowledge, and skills required to competently perform in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree required
• 3-5 years of previous admissions and/or business development experience preferred
• Ability to be autonomously, take ownership, and make decisions
• Flexibility to schedule working time around students’ and/or departmental needs
• Dynamic public speaking skills (previous public speaking / presentation experience highly desired)
• Outstanding written and verbal communication skills are required
• Capacity to work in a fast-paced environment, be a quick learner, and a self-starter
• Exceptional organizational and time management skills
• Prior CRM experience preferred (Campus Café, Slate, Salesforce, etc.), but not required
• Goal oriented and internally motivated

Salary commensurate with experience.

Western Atlantic University School of Medicine (WAUSM) is an equal opportunity employer (EEO). We are committed to diversity and inclusion, and support applicants from all backgrounds to join our team. We strive to build a community that represents the students we serve and exhibits a variety of skills, cultures, perspectives, and experiences. Employment is a decision based upon qualifications, merit, and the needs of the University.