Admissions and Matriculation

Admissions and Matriculation

Last updated: July 19th, 2022 at 11:59 am

WAUSM Technical Standards

Applicants to WAUSM are selected for admission based on their academic, personal, and extracurricular attributes. Applicants must also have the intellectual, physical, and emotional capabilities to meet the requirements of the University curriculum and of a successful medical career.

WAUSM’s mission is to provide its graduates with broad general knowledge in all fields of medicine and the basic skills and competence requisite for the practice of medicine. Therefore, WAUSM’s faculty believes that a broad-based and patient-oriented curriculum is necessary for the development of such knowledge and skills and is best suited to the education of future generalists, specialists, physician investigators, and leaders in medicine. The University seeks to graduate students who will have the knowledge and skills to function in a broad variety of clinical situations and to render a wide spectrum of patient care.

The following technical standards are based on standards suggested by the Special Advisory Panel on Technical Standards for Medical School Admissions convened by the AAMC (Memorandum #79-4) in January 1979*. These guidelines will be reviewed annually by the Admissions Committee, and will be updated periodically. These guidelines specify the attributes considered essential for completing medical school training and for enabling each graduate to enter residency and clinical practice. The M.D. degree signifies that the holder is a physician prepared for entry into the practice of medicine within postgraduate training programs. As such, these Technical Standards, along with the academic standards established by the faculty, describe the essential functions that applicants must demonstrate to meet the requirements of a general medical education, and are pre-requisites for admissions, matriculation, promotion, and graduation.

WAUSM will consider for admission and continuation any applicant who meets its academic and nonacademic criteria and who demonstrates the ability to perform skills and meet the standards listed in this document, with or without reasonable accommodations, consistent with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. These standards also conform to the AAMC guidelines for medical schools. The University believes that all applicants must possess the intellectual, physical, and emotional capabilities necessary to undertake the required curriculum in a reasonably independent manner without having to rely on the assistance of others or intermediaries, and that all applicants must be able to achieve the levels of competence required by the faculty. All applicants for admission, both those with and without disabilities, are expected to be competitive with others in the applicant pool in academic, personal and extracurricular attributes. The institutional policy is to make admissions decisions on a case-by-case basis and based on each applicant’s qualifications to contribute to the University’s educational mission. For purposes of this document and unless otherwise defined, the term “applicant” or “candidate” means applicants for admission to medical school as well as enrolled medical students who are candidates for promotion and graduation.

*Recommendations of the AAMC Special Advisory Panel on Technical Standards for Medical School Admissions, approved by the AAMC Executive Council on January 18, 1979, are reproduced below. 

Technical (Non-Academic) Standards for Medical School Admission

A candidate for the M.D. degree must have abilities and skills in the five functional areas described below and must have the physical and emotional stamina and capacity to function in a competent manner, and consistent with these standards, in the classroom, clinical and laboratory settings—including settings that may involve heavy workloads, long hours, and stressful situations.

1. Observation: The candidate must be able to observe demonstrations and experiments in the basic sciences, including but not limited to anatomic, physiologic, and pharmacologic demonstrations, microbiologic cultures, and microscopic studies of microorganisms and tissues in normal and pathologic states. A candidate must be able to observe a patient accurately at a distance and close at hand. Observation necessitates the functional use of the sense of vision, hearing, and somatic sensation. It is enhanced by the sense of smell.

2. Communication: A candidate must be able to speak, to hear, and to observe patients to elicit information, describe changes in mood, activity, and posture, and perceive nonverbal communications. A candidate must be able to communicate effectively and sensitively with patients. Communication includes not only speech but reading and writing. The candidate must be able to communicate effectively and efficiently in oral and written form with all members of the health care team.

3. Motor: Candidates must have sufficient motor function to elicit information from patients by palpation, auscultation, percussion, and other diagnostic maneuvers that comprise a complete physical examination (including pelvic examination). A candidate must be able to perform the basic and advanced clinical procedures that are requirements of the curriculum. A candidate must be able to execute motor movements reasonably required to provide general care and emergency treatment to patients. Examples of emergency treatment reasonably required of physicians are cardiopulmonary resuscitation, the administration of intravenous medication, the application of pressure to stop bleeding, the opening of obstructed airways, the suturing of simple wounds, and the performance of simple obstetrical maneuvers. Such actions require coordination of both gross and fine muscular movements, equilibrium, and functional use of the senses of touch, vision, and hearing.

4. Intellectual: Conceptual, Integrative and Quantitative Abilities: These abilities include measurement, calculation, reasoning, analysis, and synthesis. Problem-solving, the critical skill demanded of physicians, requires that a candidate be able to learn, retrieve, analyze, sequence, organize, synthesize, and integrate information efficiently, and reason effectively. In addition, the candidate should be able to measure and calculate accurately, and to understand the spatial relationships of structures.

5. Behavioral and Social Attributes: A candidate must possess the emotional health required for full utilization of his intellectual abilities, the exercise of good judgment, the prompt completion of all responsibilities attendant to the diagnosis and care of patients, and the development of mature, sensitive, and effective relationships with patients. Candidates must be able to work effectively, respectfully, and professionally as part of the healthcare team, and to interact with patients, their families and healthcare personnel in a courteous, professional, and respectful manner. Candidates must be able to tolerate physically taxing workloads and to function effectively under stress. They must be able to adapt to changing environments, to display flexibility, and to learn to function in the face of uncertainties inherent in the clinical problems of many patients. Compassion, integrity, concern for others, interpersonal skills, interest and motivation are all personal qualities that are required.

Technological compensation can be made in certain of these areas, but a candidate should be able to perform in a reasonably independent manner. The use of a trained intermediary, a person trained to perform essential skills on behalf of the candidate, or a person used such that a candidate’s judgment must be mediated by someone else’s power of selection and observation, is not permitted.

In addition to the abilities and skills set forth above, candidates must possess the general physical health necessary for performing the duties of a medical student and physician in training without endangering the lives of patients and/or employees with whom the student might have contact.

Applicants are required to attest at the time they accept an offer to matriculate that they meet the university’s technical standards. These standards are not intended to deter any student who might be able to complete the requirements of the curriculum with reasonable accommodations. Requests from applicants for reasonable accommodations in meeting the technical standards will be reviewed and considered by the WAUSM Office of Student Affairs. Students requesting accommodations must complete WAUSM’s Accommodations Form.

Matriculation Requirements

All newly accepted WAUSM students must comply with the contingencies detailed in the Conditions of Acceptance letter issued upon acceptance along with the assigned pre-matriculation preparatory materials and submission of all orientation forms.

Prior to matriculating as a medical student at WAUSM, all admitted applicants must meet the conditions of acceptance as listed on their offer of admission. If a student believes their official academic requirements (i.e., official transcripts, test scores, course requirements, etc.) will be delayed, the student must submit a formal request to have all outstanding documents submitted by the end of their first semester.

In addition, students are required to complete pre-matriculation preparatory material prior to beginning medical school. Details of matriculation and enrollment policies will be sent to the student requiring acknowledgement prior to the start of the semester.

Students who pass (P) MAPP academically, and upon MAPP Director recommendation, are accepted into WAUSM.

New Student Course Registrations

The Office of the University Registrar will register new students upon confirmation by the Office of Admissions. A student’s enrollment is contingent on submission of all documentation required for admission. Any missing documentation specified by the Office of Admissions must be submitted to the Office of the University Registrar prior to the start of classes.

If a student believes their documents will be delayed (i.e., final official transcript); a written exception request must be submitted to the Office of the University Registrar and the student must receive approval prior to the start of classes. If approval is granted, a hold will be placed on the student record and all outstanding documents must be received within the first semester of classes. If all documentation is not submitted within the first semester of classes, students will be subject to administrative withdrawal and may lose the privilege to register for a subsequent semester.

Tuition is billed upon course registration, approximately two weeks prior to the start of each semester or once all documents have been confirmed and received by the Office of Admissions (whichever comes first). Tuition is due, in full, before the start of classes each semester. Students who have submitted all required financial aid forms and have received a loan guarantee and/or approval that cover the balance due, may have their tuition payment deferred until the funds disburse from the lender.

Financial Liability

Students accept financial responsibility for payment of all institutional costs including, but not limited to, tuition and living expenses. A student will not be able to register for future semesters until all outstanding balances have been paid in full. If a student has an outstanding balance that exceeds 30 days from the start of the semester, a hold and a $100 late fee will be placed on the student account, unless the student has prior approval from the Director of Student Financial Services (SFS).

Check-in

Check-in is mandatory for all students and occurs the week before the start of a semester. Check-in confirms that you are physically in Grand Bahama and provides an opportunity for you to complete or deliver any documentation that is needed by WAUSM before the semester begins.

New Student Orientation

New student orientation is mandatory for all students and occurs the week before the start of a semester. Orientation provides new students the opportunity to get acclimated with the environment while getting introduced to the curriculum. It is also the time you will receive your WAUSM Student ID card, white coat, and complete/deliver any necessary documents. Participating in orientation gives you a brief overview of what to expect while helping you prepare for the next four years.

Advanced Standing and Credit Transfer

Because of potential curricular differences between WAUSM and the school from which the student is transferring, WAUSM does not commonly accept transfer credits or offer advanced standing to new WAUSM students. The review will also be dependent upon availability of clerkship/rotation sites and adequate educational opportunities. WAUSM typically accepts students at the beginning of the first semester or after the student has passed all equivalent pre-clerkship or foundational courses has passed USMLE Step 1.

Criteria to request a credit transfer or advanced standing:

A student may be reviewed for credit transfer when a compelling reason exists to request the transfer. All requests for advanced standing or credit transfers will be reviewed by an ad hoc committee on student transfers.

To be eligible for consideration, the student must:

Complete WAUSM’s Application for Transfer form

Obtain a letter of good standing from the Registrar of the school from which they are transferring

Submit a copy of medical school transcript from every medical school attended

Provide a detailed description of the medical school curricula and course descriptions students are seeking transfer credit for

• Provide a compelling letter addressed to the Senior Associate Dean for Student Affairs notifying the intent and reasons for the transfer a minimum of 90 days in advance of the requested transfer date

The student must also meet the following requirements:

• Be in good academic standing and have current passing grades in all subjects.

• Must have successfully passed USMLE STEP 1 on the first attempt.

• Must not be suspended, dismissed, or on probation.

• Must have a negative background check as to charges and convictions and a negative drug screen.

• If withdrawn, the student must be eligible for re-admission to the medical school from which they are transferring.

• The student is not transferring in the middle of an academic semester.

• Minimally, the student must complete the last two years of instruction at WAUSM to be eligible to receive the M.D. degree from WAUSM.

• The previous coursework must be equivalent to the WAUSM course work and requirements.

• The student must meet WAUSM’s health requirements and technical standards.

• The student must be in overall good standing with no behavioral infractions with the institution. from which they are transferring.

Review and Transfer of Credit Process

Once an applicant has submitted all required materials and meets all the stated conditions, all documentation provided will be reviewed by the Clerkship Admission Subcommittee of the Admissions Committee.

The Clerkship Admission Subcommittee will determine the curricular equivalency, the exact placement of the student in the curriculum, and ensure that the resources exist to allow the student to join WAUSM’s program. If the review by the Clerkship Admission Subcommittee determines the resources exist and the applicant is eligible to transfer, the Subcommittee will contact the Dean from the medical school from which the applicant is transferring to ensure the appropriate plans have been made and that no unidentified negative grades or behavioral problems exist that prohibit the transfer.

All coursework will be evaluated prior to transferring and will be credited to the student only after careful review by the Clerkship Admission Subcommittee on student transfers. Each course will be evaluated as to course content, equivalency, and credit hours prior to being accepted. After evaluation, the Subcommittee will make a recommendation to the Chair of the Admissions Committee who will then inform the Executive Dean to make the final decision.

Transfer of Credit

Credits eligible for transfer will be determined by the Clerkship Admission Subcommittee of the Admissions Committee. Students who are transferring between medical schools cannot be given credit for incomplete or failed courses or for courses taken more than two years prior to the time the applicant is accepted for enrollment.

Students applying for transfer should know that WAUSM makes no claim or guarantee that credits earned while enrolled at WAUSM will transfer to other institutions.

Pre-clerkship courses, credits or requirements not satisfied at the previous academic institution must be successfully completed at WAUSM prior to the beginning of third year rotations. Additional courses required and requirements for completion of these courses will be determined by the Clerkship Admission Subcommittee and will be communicated to the student.

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